Virtual assistance services that give you your week back.
Raydify’s virtual assistance services give you a dedicated, trained assistant who takes over your inbox, calendar, research, documents and follow-ups — working in your tools and during your hours, at a fraction of the cost of a local hire.
- NDA as standard
- Works in your time zone
- Clients in 35 countries
What are virtual assistance services?
Virtual assistance services give you a trained assistant who works remotely on your administrative and business-support tasks — email, scheduling, data entry, research, documents and follow-ups. Instead of hiring, training and housing an employee, you get a dedicated assistant who works in your tools and on your schedule, managed by the provider.
With Raydify you aren’t buying hours from a marketplace. You get one assistant who learns your business, backed by an account manager who sets up the work, checks quality and arranges cover for holidays and sick days. See how it compares with hiring in-house.
A virtual assistant is a good fit if you…
- Spend more than a few hours a week on email, scheduling or admin
- Keep meaning to follow up on leads, invoices or vendors — and run out of time
- Need reliable help but aren’t ready for the cost of a full-time local hire
- Work across time zones and want someone covering the hours you’re offline
- Want your processes documented, so work never depends on one person’s memory
Virtual assistance services, handled end to end.
12 tasks you can hand over individually or combine into one plan — delivered by a dedicated virtual assistant in your tools.
Inbox management
Sorting, prioritising and flagging email, drafting replies and setting up smart filters.
Calendar & scheduling
Booking and moving meetings, reminders, and coordination across time zones.
Data entry & record clean-up
Updating spreadsheets and CRMs, removing duplicates and keeping records accurate.
Documents & filing
Drafting, formatting and proofreading documents, with organised, secure archives.
Travel planning
Flights, hotels and itineraries — plus handling the last-minute changes.
Project & task coordination
Tracking deadlines, assigning tasks and keeping everyone moving in the same direction.
Research & reports
Market and competitor research, summaries of complex data and custom reports.
Meeting support
Joining calls, taking minutes, highlighting action items and following up on them.
Proposals & presentations
Writing, formatting and tailoring proposals, contracts and slide decks.
Workflow automation
Setting up rules, triggers and integrations that remove repetitive manual work.
Property administration
Tenant communication, maintenance scheduling, lease documents and rent tracking.
Vendor & invoice follow-ups
Coordinating suppliers, tracking invoices and chasing outstanding payments.
Virtual assistants for every kind of business.
Your assistant is matched to your industry, so they already understand the work, the tools and the language your clients use.
Founders & executives
A managed inbox, a protected calendar and meeting prep before every call.
Small businesses
The admin a growing team keeps postponing, done every single day.
Real estate & property
Listings, tenant messages, viewings, maintenance and lease paperwork.
E-commerce stores
Order updates, product listings, supplier and returns follow-ups.
Agencies & consultancies
Client scheduling, reporting, proposals and project tracking.
Coaches & professionals
Bookings, reminders, client onboarding and invoicing.
Clinics & practices
Front-desk admin: appointment scheduling, reminders and paperwork.
Legal & finance firms
Document formatting, filing, client intake and scheduling.
What changes when we take it on.
Hours back, every week
Hand off the admin that fills your day and spend that time on clients, sales and strategy instead.
Nothing slips through
Follow-ups, renewals and deadlines are tracked and chased, so small things never become big problems.
Someone who knows your business
The same assistant every day — learning your preferences, contacts and tone of voice.
A fraction of a local hire
No recruitment, office, equipment or payroll overheads. You pay for the work, with a fixed quote up front.
Cover when they’re away
Your account manager arranges cover for holidays and sick days, so the work keeps moving.
Secure by default
NDA as standard, a password manager, least-privilege access, and access removed the day work ends.
Hire a virtual assistant in about two weeks.
- 01
Map your week
On a free 30-minute call we list the recurring tasks you want off your plate and agree what “done” looks like.
- 02
Match an assistant
Chosen for your tools, your industry and your time zone.
- 03
Set up access safely
NDA, password manager, shared-inbox rules and permissions.
- 04
Daily rhythm
End-of-day summaries and a weekly review with your account manager.
Managed virtual assistant, freelancer or in-house hire?
How a dedicated Raydify assistant compares with the other ways businesses get admin done.
| Feature | Raydify | Freelance marketplace | In-house hire |
|---|---|---|---|
| Cost compared with a local hire | A fraction | Low to medium | Highest |
| Time to get started | About 1–2 weeks | Days, after you vet candidates | Weeks to months |
| Vetting and training | Done for you | You do it | You do it |
| Account manager and quality checks | You manage them | ||
| Cover for holidays and sickness | |||
| NDA and secure access as standard | It varies | ||
| Scale hours up or down |
Tools we work in every day
Start small, scale when it works.
Every engagement starts with a free call and a fixed quote based on your hours, the skills involved and the overlap you need with your day. Monthly plans can be cancelled with 30 days’ notice.
Flexible hours
A monthly block of hours for work that doesn’t need someone full-time.
Dedicated virtual assistant
A full-time team member working only on your business, in your hours.
Fixed-price project
Clear scope, milestones and a deadline — ideal for one-off clean-ups, research or migrations.
Virtual assistance, answered.
Have a question that isn’t here? Ask us directly — a real person replies.
Ask on WhatsAppWhat are virtual assistance services?
Virtual assistance services give you a trained assistant who works remotely on your administrative and business-support tasks — email, scheduling, data entry, research, documents and follow-ups. Instead of hiring, training and housing an employee, you get a dedicated assistant who works in your tools and on your schedule, managed by the provider.
Which tasks can a virtual assistant handle?
Anything that’s done on a computer and follows a repeatable process: email and calendar management, data entry, research, documents and presentations, travel, CRM updates, vendor follow-ups and more. If you’re unsure, we’ll review your week with you on the discovery call.
How much do virtual assistance services cost?
It depends on how many hours you need each month, the skills involved and how much overlap you need with your working day. Because your assistant works remotely, you avoid recruitment, office, equipment and payroll costs, so the total is a fraction of a local hire. After a free call we send a fixed quote you can compare with your local costs.
How is a Raydify assistant different from a freelancer?
A freelancer marketplace leaves the vetting, training and managing to you. With Raydify you get one dedicated assistant matched to your work, an account manager who checks quality and arranges cover for holidays and sick days, and an NDA and secure access from day one.
How quickly can my virtual assistant start?
Most engagements start within one to two weeks of the discovery call, once the scope is agreed and the right assistant is matched to your work.
Will my assistant work during my business hours?
Yes. We schedule your assistant around your time zone so there’s a daily working overlap, and they reply to you while your day is still running.
How will I communicate with my assistant?
Through the tools you already use — email, Slack, Microsoft Teams or WhatsApp. You also get end-of-day summaries and a weekly review with your account manager.
How do you handle access to my email and accounts?
Every engagement is covered by an NDA. Access is shared through a password manager with only the permissions needed, and it’s removed the moment the work ends.
What happens when my assistant is on leave?
Your account manager arranges cover in advance, using your documented processes, so recurring work continues while your assistant is away.
Can I start with part-time hours?
Yes. Many clients start with a flexible block of hours each month and move to a dedicated full-time assistant as the workload grows. Monthly plans can be cancelled with 30 days’ notice.
Which countries do you provide virtual assistance services to?
We work with clients in 35 countries across North and South America, Europe, the Middle East, Africa, Asia, and Australia and New Zealand. Our head office is in India and all work is delivered remotely.
Before you hire a virtual assistant.
Related services.
Ready to hire a virtual assistant?
Tell us what you need. We’ll reply with a recommended setup and a fixed quote — usually within one business day.
Free 30-minute call · Fixed quote · NDA on request